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„The digital personnel record was the first step in our company's digitalization strategy. It gives us an efficient process structure so that we can save on time and costs in HR management.”

Nina Orywal, Human Resource Manager, HANSA-FLEX AG
HANSA-FLEX AG
CompanyHANSA-FLEX AG
Area of applicationElectronic personnel records
IndustryMechanical engineering in hydraulics
Employees3,600 employees worldwide; 2,000 of which in Germany
Turnover380 million euros
HeadquartersBremen, Germany
IntegrationSAP
Project scopeGermany

Brief Project Description

Starting Point

The hydraulics specialist HANSA-FLEX wanted to expand on its existing SER archive landscape and make it a company-wide ECM solution. After automating inbound invoice processing, the electronic records were the next in line. The Bremen-based HR department, responsible for approximately 2,000 employees in Germany, initiated the introduction of electronic personnel records. The records, stored in traditional binders up until then, were to be transferred to electronic records. The goal was to eliminate complex search and filing processes in paper records. Each HR employee was spending an average of one hour per day searching for and filing documents. With the Doxis4 solution for the HR department, approximately 2,000 active personnel records were to be digitized. Furthermore, the decentralized storage of record parts were to be eliminated.

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